Key Responsibilities:
· Lead the administration department, providing strategic direction and ensuring efficient day-to-day operations.
· Oversee entity management, ensuring compliance with legal and regulatory requirements across all subsidiaries.
· Collaborate with the executive team to develop and implement business strategies that align with the Group's objectives.
· Facilitate communication and coordination among subsidiaries to ensure seamless operation and synergy.
· Manage and mentor administrative staff, fostering a productive and supportive work environment.
· Contribute to business development initiatives, identifying opportunities for growth and improvement within the Group and its entities.
· Develop and maintain relationships with key clients, stakeholders, and partners.
· Oversee the administrative department's preparation of budgets, forecasts, and financial reports.
· To enhance operational efficiency, implement and maintain administrative systems, policies, and procedures.
· Coordinate with the HR department to ensure effective recruitment, training, and development of administrative staff.
· Oversee facility management to ensure all properties are well-maintained and meet health and safety standards.
· Represent the company at business meetings, networking events, and other professional gatherings.
· Assist the Head of Corporate Services in overseeing vendor and client relationships to ensure they reflect the organization's values and standards.
· Contribute to the planning and execution of corporate events and marketing activities in line with strategic objectives.
· Help implement and maintain company-wide structures and protocols, promoting organizational efficiency and consistency.
· Manage day-to-day facilities tasks, including operation, maintenance, and cost-effective services, to ensure a seamless working environment.
· Support facility-related project delivery, ensuring smooth, on-time, and within budget execution.
· Advocate for and implement sustainable practices, monitoring facility operations for environmental impact and leading sustainability projects.
· Advise on managing the organization’s property portfolio and keeping track of critical dates and lease renewals.
· Oversee the organization’s vehicle fleet, ensuring regular servicing, maintenance, and efficient allocation.
· Liaise with suppliers and contractors for maintenance and facility services, ensuring high service levels and timely, professional issue resolution.
· Provide administrative support across all Corporate Services functions as needed.
· Manage corporate relationships with service providers, including housing, transport, and travel arrangements.
· Handle day-to-day service requests from internal stakeholders and external customers, ensuring the smooth administrative management of employee services throughout their lifecycle.